Policies, Rules & Guidelines

Derry Cooperative School District Policies- 

A full list of Derry Cooperative School District Policies can be found at the following link: Policies 

Printed copies of specific policies are available upon request. Below are a list of policies that specifically relate to students at school.


Family Educational Rights and Privacy Act (FERPA)


Annually, the School District will distribute a student handbook to students, parents or guardians and adult students over 18 years of age containing the following notice of policies hereby adopted by the School Board:




The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are:


1.     The right to inspect and review the student's education records within 45 days of the day the school receives a request for access. Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect. The school principal or his/her designee will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

2.     The right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate or misleading. Parents or eligible students may ask the school to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

3.     The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, medical or educational consultant, education provider or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

4.     Upon request, the School District discloses education records without consent to officials of schools in which a student seeks or intends to enroll.

5.     The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA. The name and address of the office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-5901



The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the Derry Cooperative School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child's education records. However, the School District may disclose appropriately designated "directory information" without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the School District to include this type of information from your child's education records in certain school publications. Examples include:

  A playbill, showing your student's role in a drama production; 

An annual yearbook; 

Honor roll or other recognition lists; 

Graduation programs; and 

Sports activity sheets, such as for wrestling, showing weight and height of team members. 

 Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent's prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. 

In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories - names, addresses and telephone listings - unless parents have advised the LEA that they do not want their student's information disclosed without their prior written consent. 

If you do not want the School District to disclose directory information from your child's education records without your prior written consent, you must notify the District in writing by September 30. The School District has designated the following information as directory information: 

Student's name

Participation in officially recognized activities and sports 


Telephone listing 

Weight and height of members of athletic teams 

Electronic mail address 


Degrees, honors, and awards received 

Date and place of birth

Major field of study

Dates of attendance

Grade level 

The most recent educational agency or institution attended 

DSCD Sexual Harassment Policy- Student Policy



Sex discrimination is discrimination in educational benefits, employment, activities, or opportunities based on a person’s sex and includes sexual harassment and sexual violence.


Sexual harassment shall include, but is not limited to, unwelcome sexual advances, requests for sexual favors and other verbal, nonverbal or physical conduct of a sexual nature when:


1.     The unwelcome conduct or communication is made a term or condition of obtaining an education or benefits, or obtaining or retaining an individual’s employment, either explicitly or implicitly;


2. Submission to or rejection of the unwelcome conduct or communication is used as the basis for educational decisions affecting a student or decisions affecting a person’s employment;


2.     The unwelcome conduct or communication is so severe, persistent, or pervasive that it has the purpose or effect of substantially interfering with a student’s educational performance or opportunities or interferes with a person’s work; or creates an intimidating, offensive or hostile educational or work environment.


A victim can be anyone affected by the conduct, not just the individual to whom the offensive conduct is directed.


Examples of sexual harassment may include, but not be limited to: physical touching; displaying or distributing of sexually explicit drawings or graffiti of a sexual nature; pictures and written materials; sexual gestures or obscene jokes; touching oneself sexually or talking about one’s sexuality in front of others; or spreading rumors about or rating other students or others as to appearance, sexual activity or performance.


Sexual violence is a physical act of aggression that includes a sexual act or sexual purpose perpetrated against a person’s will or where a person is incapable of giving consent.


Sexual harassment, discriminiation, and violence are against the law and District policy. iN some cases, the individual may be susceptible to prosecution under the criminal sexual conduct law.

Any student who believes he or she is a victim of sexual harassment, discrimination, or violence should report the alleged acts immediately to any District employee or the Building Principal.


The District will act to probably investigate, and effectively and equitably resolve all complaints of sexual harassment, discrimination, or violence in accordance with Policy JBAA.


DSCD Bullying Policy- Pupil Safety & Violence Prevention

DSCD Nondiscrimination Policies- Foundations & Basic Commitments

DSCD Student Technology Use Policy- Acceptable Use

DSCD Student Conduct & Safety Policy- Safe School Zone (District Policy), RSA193:D (State Law)

DSCD Weapons Policy- Weapons on School Grounds

DSCD Alcohol Use/ Drug Abuse by Student- Policy

DSCD Hazing Policy- Policy

DSCD Searches of Students and Their Property- Policy

DSCD Policy regarding Concussions and Head Injuries- Policy

DSCD Policy regarding Restraint- Policy

DSCD Wellness Policy- Wellness

DSCD Homework Policy & Guidelines

DSCD Video & Audio Recording Policy- Recording & Surveillance on School Property

DSCD Policy for Homeless Students- Student Policy

(Anyone with uncertain housing should contact Cynthia Thibeault, Homeless Liaison - 234-8568)  

DSCD Suspension Policy- District Policy,  State Law

DSCD IDEA Procedural Safeguards- Notice & Policy

Rules & Guidelines In order to create a safe and positive atmosphere for everyone in our schools, we expect students to conduct themselves in an orderly, courteous, and responsible manner.  Students are expected to respect the rights and property of others.  Students will refrain from the following, as well as other inappropriate behaviors:


      - Sale, use, or possession of alcohol, tobacco, other drugs, or imitations

- Possession of dangerous objects  

      - Harassment

- Vandalism

- Theft

- Fighting or roughhousing

- Throwing objects

- Obscene language or materials

         - Improper attire                                                                                                                  



Dress Code Students are required to dress in a reasonable and responsible manner.  We encourage parents to see that their children are dressed appropriately at all times.  The purpose of the student dress code is to ensure that students, parents, staff members, and members of the community will not be distracted, harassed, intimidated, or offended by student dress.  Inappropriate dress would consist of, but is not restricted to:


- Items that promote drugs, alcohol, or tobacco

- Items with profane or sexually suggestive writing/pictures / images

- Items that exhibit involvement in gangs

- Items in conflict with community standards, district policy, or state law

- Halter tops, Spaghetti strapped tops, tube tops, or clothing that exposes the midriffs or back

- Short shorts, skirts, and skorts that do not extend beyond the tips of the student’s fingers when arms are at their side.

- Chains, handcuffs, spikes, land other metal paraphernalia


It is explicitly recognized that circumstances may cause the school to modify its dress code and appearance expectations.  In those cases, parents and students will be provided notice in advance of the effective date of the change.


During snowy, cold or windy weather, appropriate boots, hats, gloves/mittens, ski pants, and warm jackets are requested.  Students should bring in an additional pair of sneakers or shoes with their boots so that winter footwear might be removed during the day.  Questions regarding the dress code should be directed to the building administration.


Students are scheduled for daily recess periods and need to be prepared for the variety and fluctuation of New England weather. Students wearing sandals or footwear without a back strap (ex. Flip flops) will not be permitted to run on the playground or use the playground equipment.


Bringing Personal Items to School The only time students should bring toys, games, pets, etc. to school is when their teacher instructs them to do so or gives them permission. 


The following are some examples of specific toys/items that are not allowed at EDMES: trading cards, electronic pets, yo-yos, laser pointers, toy guns and toy knives.  The school administration may make the decision to not permit other items if they become problem or distraction. Under no circumstances are firearms, ammunition (live or spent), weapons, pyrotechnics (e.g. fireworks, caps etc.) allowed on school property.


Objects transported to school on school buses have to fit on the lap of students or are deemed unsafe.


Electronic Devices at School  The use of cell phones, electronic games, iPods (or music players), cameras and similar non-instructional devices is prohibited during school hours.  Optimally, such devices should stay home.  The opportunity to use such devices during the school day is limited (unless specifically instructed by the teacher).  At recess time, it is important for the children to participate in some type of physical and ‘face to face’ social activity. Recognizing that we are in the digital era and cell phones are a very useful tool in our world, it is important that if your child does bring a cell phone to school the following rules are followed:


Cell phones and personal music devices remain off and packed in the backpack throughout the school day (unless specifically instructed by the teacher).


Cell phones and personal music devices remain off and packed in the backpack while on the bus (unless specifically instructed by the bus driver).


The school is NOT responsible for any personal electronic devices being lost, stolen, or broken.

These rules and guidelines about cell phones and electronic devices are to help ensure the safety and integrity of other students at school.  When the phones/devices are off and put away they cannot be used to take pictures and/or send inappropriate messages.  If a child is unable to follow these basic guidelines, parents will be notified for a meeting to discuss other options.  The office and classroom telephones are used during school hours.


Detentions Students who are kept after school hours for disciplinary reasons will be provided twenty-four hours written notice, and parents will be called.  The student must return the written notice, signed by a parent, indicating that transportation home has been arranged.  It is the responsibility of the parent, not the school, to arrange transportation home in such cases. 


Suspension/ Expulsion It is administrative prerogative to remove a student from his/her present school setting because of willful conduct which materially and substantially disrupts the rights of others to an education, or willful conduct which endangers the student, staff, other students, or the property of the school is affirmed, provided that such action is taken with due regard for the welfare of both the individual and the school.  School attendance may be temporarily denied to individuals by the administrative act of suspension, but expulsion and exclusion can be placed in effect only through the specific action of the Board of Education.


The right to attend school is a civil right, fully recognized in the courts.  It is not an absolute right, however, but is one which an individual possesses until the exercise of this right becomes damaging to the rights of others.  The right of one person to attend school must not place in serious jeopardy the opportunity of others to profit from school.


No student will be recommended for expulsion or exclusion and a hearing set until a report is made to the Superintendent.  All expulsion or exclusion procedures will support student due process rights as outlined in RSA 193:13 and DCSD Policy addressing Suspension of Students.


In-School Suspension Any student who, in the opinion of the building administration, would benefit from in-school suspension may be so disciplined.  The in-school suspension will last no longer than five days or the same informal hearing procedures that apply to out-of-school suspensions will apply.


The following guidelines will be observed:


                - Students will be assigned to a special in-school area where they will be adequately supervised at all times.  The classroom teacher will see that the student has textbooks and class work assignments.


- The administration will notify the parent or guardian by telephone if their child has been placed in in-school suspension, and will follow up this verbal communication in writing.   A reason for the in-school suspension will be given.


- Students may not participate in extracurricular activities while they are under in-school suspension, but they will receive credit for work satisfactorily completed during the suspension period.    



Student Conduct on School Busses-Policy Regarding Recordings on the School Bus

The major concern with bus transportation is for the safety and well being of all children. Inappropriate behavior on a school bus can create potentially dangerous situations for all passengers.  It is of the utmost importance that students follow the expectations provided in the EDD Way Behavior Matrix. In addition:


1.  Children may ride only on their own bus. (Unless a bus pass is assigned.)

-Any parent requesting that his/her child ride an alternate bus must request so in writing to the office.

2.  The students must remain seated until the bus comes to a complete stop.

3.  The students should only open windows if permission is given.

4.  The students should not operate the front door or handle the emergency doors except in an emergency or as directed.

5.  The children should be punctual to their morning bus stop.

- Please be reminded that children must be at the bus stop promptly in the morning. The bus WILL NOT wait for children who remain in their houses waiting for the bus regardless of the weather.


Inappropriate behavior will be addressed by the bus driver and/or the school principal. Discipline may include but not limited to warning, change of seat, and/ or bus suspension. If a student is suspended from riding the bus due to misbehavior, transportation of the student then becomes the responsibility of the parent or guardian until the suspension period is over.  Absenteeism due to transportation problems (because of a bus suspension) is not an acceptable excuse.


Bus stop behavior is also a concern.  Parents are requested to report any dangerous or hazardous situations they may observe at the bus stop to school administration.


 The EDD Way

East Derry memorial Elementary School’s Behavior Matrix (Revised 08/08/16)